Posting Type: Open Competitive

Work Type: Full Time

Nature of Work: Incumbents in this classification have assigned responsibilities and duties which involve working with or access to materials and documents relating to labor relations that conflict or can be perceived to conflict with membership in a recognized bargaining unit of the City of Omaha except the bargaining unit which represents this group of employees. This is intermediate level clerical work involving any of a number of clerical functions depending on the division to which an incumbent is assigned. Work includes checking documents for completeness and accuracy, organizing and filing paperwork, responding to questions, and entering and retrieving computer data. Work requires the use of independent judgment in the interpretation of regulations, although decisions made are limited to established divisional policy. In addition, the use of courtesy and tact is also necessary in receiving callers and visitors.

Education and Experience: The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience. High school diploma or its equivalent AND Two (2) years of experience in general clerical work.

Special Qualifications:

Pay Range: $18.64 with step increases to $24.13 Hourly

Benefits: Forty-hour work week. Paid leave per year: twelve days vacation; fifteen days sick; and fourteen holidays. Employee's group health insurance, including major medical, vision, and dental, for individual or family. Defined benefit pension plan, plus Social Security, and more. See hr.cityofomaha.org for detailed information.

Who Can Apply: Any person who meets the qualifications and other requirements described in this posting.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the stated deadline, they will not be considered. There will be no exceptions to this rule. If you do not meet the requirements at the time of this posting, once you do meet the requirements you may apply when it is posted again.

Examination Information: The multiple-choice/written examination will be on Friday, May 17, 2024 at 9:00 a.m. at the Omaha/Douglas Civic Center, 1819 Farnam Street, 7th floor, room 702. An invitation via email to the exam will be given to candidates once their application has been received, reviewed by a recruiter, and accepted to the test for the position. The test is designed to assess knowledge of the job, skills, and abilities of this position. The passing score on the examination is 60%. This will be weighted 100% in the final score.

Veteran Points: To claim five (5) points for veteran's preference, you must submit proof of service (such as a DD-214) that includes the date of induction, date of honorable separation, and Social Security number. (You must have completed more than 180 consecutive days of active duty.) To receive an additional five (5) points credit for disability, you must submit proof of eligibility from the United States Department of Veterans Affairs dated within the last 12 months. This information must be submitted to the Human Resources Department by 5/17/2024.

Required Knowledge, Skills, and Abilities:

* Knowledge of business English, spelling, punctuation, and grammar
* Knowledge of general office procedures, standard clerical techniques, and standard office equipment
* Knowledge of departmental policies, rules, regulations, procedures, functions, and sources of information
* Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
* Ability to learn and adapt to advances in computer and electronics device technology and software
* Ability to independently compose letters and memoranda and proofread documents for accuracy, spelling, punctuation, and grammar
* Ability to make decisions on the basis of policies, procedures, laws, and regulations and apply them to work problems
* Ability to analyze systems and implement solutions
* Ability to quickly and accurately perform basic mathematical computations, including addition, subtraction, multiplication, and division
* Ability to plan, assign, train, coordinate, and review the work of a group of clerical employees
* Ability to maintain confidentiality
* Ability to understand oral or written instructions
* Ability to prioritize multiple responsibilities while meeting stringent deadlines
* Ability to establish and maintain effective working relationships with fellow employees and members of the general public
* Ability to adhere to safety policies, procedures and guidelines
* Ability to sit and type 76 to 100% of the time
* Ability to move objects weighing up to 10 pounds up to 33% of the time

Essential Functions: Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class.

* Reviews legal documents, vouchers, applications, licenses, paychecks, deductions, time and attendance sheets, and other documents for completeness and accuracy and makes necessary determinations, calculations and adjustments
* Obtains a variety of data and reports, sorts and organizes paperwork, and compiles court and meeting packets
* Interviews individuals seeking information, researches files and other records to obtain information requested and interprets routine aspects of departmental policies and regulations
* Answers telephone calls, responds to questions requiring knowledge of departmental rules, regulations and procedures, takes detailed messages, or transfers the call to the appropriate personnel
* Enters and retrieves computer data and generates correspondence, legal pleadings and other documents from computer records
* Indexes and cross-indexes municipal, legal and other confidential documents and files materials alphabetically, numerically, or chronologically
* Maintains records such as payroll data, bids, ordinances, reports, affidavits, warrants and other materials
* Processes paperwork to effect changes involving employee status or pay, taxes, special deductions, and other actions
* Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
* Performs other related duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.

Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing peremploy@cityofomaha.org.

For a complete description of this job classification, visit hr.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: (402) 444-5300
Fax: (402) 444-5314

Website: hr.cityofomaha.org
Email: peremploy@cityofomaha.org